Essential Barcode Scanner Features for Your Business
Streamlining operations and maximising efficiency are crucial for every business’ success.
Barcode scanners are essential for businesses, automating data entry and improving inventory
management.
Considering the various scanner options in the market, choosing the right one for your specific
needs can be overwhelming. This blog aims to empower business owners in Singapore by giving
them a comprehensive understanding of the key features they should prioritise when selecting
one for your business.
Understanding Scanner Types
Before diving into specific features, let’s explore two of the scanner types.
Handheld Scanners
These versatile scanners are ideal for applications requiring mobility. They come in various
ergonomic designs, including gun-shaped and cordless options, offering flexibility for scanning
tasks across your business.
Fixed Scanners
Fixed barcode scanners are permanently mounted on counters or walls, perfect for high-volume
scanning environments like retail checkout counters or warehouse receiving areas. They provide
hands-free scanning experience, promoting efficiency.
Essential Features for Boosting Efficiency in Your Business
Consider the essential features when choosing a barcode scanner for your Singapore business.
1. Supported Barcode Symbologies
Not all barcodes are created equal. There are various types, each with its own structure and data
capacity.
Ensure the chosen barcodescanner can read the barcode symbologies used in your business. In
doing so, you can eliminate compatibility issues and ensure accurate data capture, streamlining
your processes.
2. Barcode Scanner Range
The optimal scanning range depends on your typical workflow. A contact scanner or one with a
short reading range may suffice for proximity scanning applications.
At the same time, a scanner with a longer reading range is essential for warehouse environments
where you might need to scan barcodes on high shelves or from a distance.
Choosing the right range optimises scanning efficiency and eliminates unnecessary movement
or awkward postures for your staff.
3. Scanning Accuracy
Accurate scanning is vital for data integrity. To minimise the need for rescans and potential errors,
look for barcode scanners with high first-pass read rates.
This improves efficiency and reduces frustration for both staff and customers. Fewer errors
translate to faster processing times and a more positive overall experience.
4. Durability and Build Quality
The physical characteristics of a scanner are crucial for its functionality and durability in a business
environment. Choose a scanner constructed with sturdy materials capable of withstanding daily
wear and tear.
Consider factors like dust-sealed designs for harsh environments or ergonomic grips for user
comfort during extended scanning sessions. A durable scanner minimises downtime due to
malfunctions and ensures a comfortable user experience for your staff.
5. Battery Life (for Handheld Scanners)
Having a handheld barcode scanner with long battery life is crucial for uninterrupted workflow,
especially in tasks requiring frequent mobility.
Opt the average usage time per shift and choose a scanner that can comfortably handle that
duration without requiring frequent charging interruptions.
A scanner with extended battery life empowers your staff to focus on their tasks without worrying
about low battery warnings or downtime for charging.
6. Wired vs. Wireless Connectivity
How a scanner transmits scanned data to your existing systems impacts workflow efficiency.
Wired scanners offer a reliable connection but limit mobility. They are ideal for fixed locations like
checkout counters.
For applications requiring more flexibility, wireless barcode scanners are a better choice. These
scanners connect via Bluetooth or Wi-Fi, allowing for movement within the operational area.
Choosing the right connectivity option ensures efficient data transfer based on your specific
workflow needs.
7. Compatibility with Existing Systems
Seamless integration of your scanner with your existing point-of-sale (POS) system or inventory
management software is essential. Most modern scanners offer USB or serial connectivity options
for easy setup.
Verifying compatibility before purchase ensures smooth data flow within your business operations,
eliminating the need for additional workarounds or data entry steps. This streamlines your
workflow and avoids potential data inconsistencies.
8. Data Editing Capabilities
Some Singapore barcode scanners allow basic data editing before transmission, improving data
accuracy. This feature can help correct minor typos or add additional information specific to your
needs.
Having a scanner with data editing capabilities empowers your staff to ensure the accuracy of
captured information before it enters your system, minimising the need for subsequent data
correction steps.
9. Inventory Integration
Certain scanners can directly connect to your inventory management software, streamlining data
entry and stock updates. This eliminates the necessity for manual data entry, reducing the chance
of errors and saving valuable time.
Real-time inventory updates based on scanned data provide greater visibility and control over
your stock levels.
10. User-Friendly Design
Singapore barcode scanners with a clear layout of buttons and indicators minimises training time
and promotes efficient operation. Look for scanners with intuitive interfaces and precise feedback
mechanisms.
This empowers your staff to use the scanner quickly and efficiently, minimising the need for
extensive training or technical support.
Common Challenges and How to Overcome Them
While scanners offer numerous benefits, occasional challenges can hinder their effectiveness.
Look at some common issues so you may learn how to address them.
1. Poor Scan Quality
Damaged barcodes, dirty scanner windows, or improper scanning distance can cause this. To
prevent this, ensure barcodes are intact, clean the barcode scanner window regularly, and train
staff in optimal scanning techniques.
2. Scanning Errors
Several factors can contribute to errors, such as incompatible barcode types, low battery (for
handheld scanners), or scanner malfunctions. Verify barcode compatibility with the scanner,
maintain adequate battery levels, and conduct regular maintenance checks.
3. Limited Scanning Range
Choose a scanner with a range suitable for your application. Consider a specific scanner for that
purpose if an extended range is needed.
4. Integration Issues
Ensure compatibility between the scanner and your existing software. Consult the vendor for
recommended drivers or configuration settings.
5. Scanner Damage
Invest in a barcode scanner with a durable build and proper drop protection. Implement a
preventative maintenance plan that includes regular cleaning and proper handling practices.
Ready to Boost Your Business Efficiency with The Barcode Store?
Invest in efficiency and empower your business today! Visit The Barcode Store to explore a
wide range of high-quality scanners, such as the Zebra barcode scanner, or speak with our
expert staff to find the perfect fit for your needs.
With competitive prices, The Barcode Store is your one-stop shop for unlocking a new level of
efficiency in your business. Call us now!
